Home ยป Create Your First Power Automate SharePoint Alert – Beginners Guide

Create Your First Power Automate SharePoint Alert – Beginners Guide

Are you trying to create Flow to send emails? Then you are at the right place.

power automate logo
This post is created for users who are trying to create automated email flows from SharePoint document library.

By the end of this post you will have knowledge to create your own power automate flow to trigger SharePoint alert emails to internal and external employees. I will also share the template of the flow so that you can use it if you wish

Tutorial
Create your First Power Automate SharePoint Alert Flow

#. Step 1: Create a new cloud flow

First, navigate to Power Automate page and then follow the below steps with the help of the images.

Navigate to Power Automate webpage
Create a new Cloud Flow

#. Set The Properties

After the flow has been created, follow the below steps to set different properties of the flow.

step 1 of setting up a new cloud flow in power automate
Set the properties for the flow to work
power automate cloud flow step number 2
Add an email block to send emails from the Power Automate flow
Different components of SharePoint power-automate mail action block
Different components of Power Automate Send an Email Action
After following the steps, click on save on the top right corner of the screen.

#. Test The Alert Flow

If your flow has been setup correctly and saved successfully then, your flow should trigger within 5 minutes of uploading the file. If you wish to reduce the trigger time, you will need to buy a better license.

After the flow has triggered successfully, you will receive the below email.

Power Automate automatic alert email successful
Success

Now if you head back to the Power Automate page, you will see the flow run has been successful.

How to check PowerAutomate successful flow run

#. Final step

That’s it, your SharePoint Alert Email Flow is now complete, You can come back to the flow page and modify the flow by clicking on the edit button just beside the flow name. And after modifying, click on save to save the changes.

How to edit a power-automate flow
Edit the flow if you wish to change/update the recipients list or the email body.

#. Create a Power Automate Alert Flow Template

To create a Power Automate flow template, navigate to the flow page and select export. Choose options, “Select During Import” and “Create new“. Please check the following image to understand better.

How to create a template

SharePoint Alert flow template Download link

Please use the below link to download the template. If you want to know how to create a flow from a template, follow this tutorial here.

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